Privacy Policy

Last updated: 3 July 2025

Portico Executive Search LTD ("we", "us", or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable laws.

1. Who We Are

Portico Executive Search LTD is an executive recruitment and talent advisory firm registered in the United Kingdom. We help clients source executive-level talent and support candidates in finding suitable opportunities globally.

For the purposes of data protection law, we are the data controller for the personal data we collect.

2. What Personal Data We Collect

We collect and process different types of personal information depending on whether you are a client, candidate, website visitor, or supplier. This may include:

From Candidates:

  • Name, contact details, location

  • CV/resume, employment history, education

  • Salary expectations, notice period, work preferences

  • References, right to work documentation

  • Interview notes and communications

From Clients:

  • Contact name, business address, phone and email

  • Job descriptions and recruitment needs

  • Billing and payment information

From Website Visitors:

  • IP address and browser type

  • Website usage data via cookies (see Section 10)

3. How We Use Your Data

We process your data only when we have a lawful basis to do so, including:

For Candidates:

  • Matching you with appropriate job opportunities

  • Sharing your CV with clients (only with your consent)

  • Providing interview preparation and feedback

  • Keeping you informed of future roles

For Clients:

  • Understanding your hiring needs

  • Communicating with you about services

  • Sending proposals and invoices

For Website Visitors:

  • Improving user experience and functionality

  • Tracking analytics and usage patterns

4. Legal Bases for Processing

Our legal grounds for processing include:

  • Consent – e.g. when you submit your CV to us

  • Contract – e.g. delivering services to clients

  • Legitimate interest – e.g. maintaining a talent pool, improving services

  • Legal obligation – e.g. complying with anti-money laundering or employment regulations

5. Data Sharing

We may share your personal data with:

  • Clients (only after obtaining candidate consent)

  • Background screening providers (with consent)

  • Cloud service providers and business systems (for internal use)

  • Legal or regulatory authorities, if required by law

We do not sell or rent your personal data.

6. International Transfers

As we work globally, your data may be transferred outside the UK. Where this occurs, we ensure appropriate safeguards are in place, such as UK-approved Standard Contractual Clauses or data transfer agreements.

7. Data Retention

We retain personal data only for as long as necessary:

  • Candidates: Up to 3 years after last contact unless you request removal

  • Clients: As long as the business relationship exists and for legal/accounting purposes thereafter

  • Website Users: Data from cookies is retained in line with our Cookie Policy

You may ask us to delete your information at any time (see Section 9).

8. Your Data Rights

You have rights under the UK GDPR, including:

  • The right to access your personal data

  • The right to correct inaccuracies

  • The right to erasure (‘right to be forgotten’)

  • The right to restrict or object to processing

  • The right to data portability

  • The right to withdraw consent at any time

To exercise your rights, please contact us using the details below.

9. Data Security

We take appropriate technical and organisational measures to protect your data against loss, misuse, unauthorised access, disclosure, or alteration.

10. Cookies

Our Site uses cookies to enhance user experience and monitor traffic. You can manage or disable cookies through your browser settings. For more information, please see our Cookie Policy below.

11. Changes to This Privacy Policy

We may update this policy from time to time. We encourage you to review it periodically. Continued use of our services constitutes your agreement to the updated policy.

Cookie Policy

Last updated: 3 July 2025

This Cookie Policy explains how Portico Executive Search LTD (“we”, “us”, or “our”) uses cookies and similar technologies when you visit our website (www.porticosearch.com) (“Site”). It forms part of our Privacy Policy and applies to all visitors to our Site.

By continuing to browse or use our Site, you agree to our use of cookies as described in this policy, unless you have adjusted your browser settings or cookie preferences.

1. What Are Cookies?

Cookies are small text files placed on your device (computer, tablet, or mobile) when you visit a website. They allow websites to remember your actions and preferences over time, making your browsing experience smoother and more personalized.

2. Types of Cookies We Use

We use the following categories of cookies:

Strictly Necessary Cookies

These cookies are essential for the website to function properly and cannot be switched off. They include, for example, cookies that allow you to log in to secure areas or submit forms.

Performance & Analytics Cookies

These cookies help us understand how visitors interact with our website, such as which pages are visited most often. We use tools like Google Analytics to collect anonymised information about user behaviour and traffic sources.

Functionality Cookies

These cookies remember your preferences and choices (such as language or region) to enhance your experience.

Targeting/Advertising Cookies

We may use these cookies to deliver relevant ads and track the effectiveness of our marketing campaigns. These may be set by third-party advertising platforms.

3. Third-Party Cookies

Some cookies on our Site may be set by third-party services such as Google, LinkedIn, or social media platforms. These cookies are governed by the privacy policies of those third parties.

4. Managing Cookies

You can manage or disable cookies at any time through your browser settings. Most browsers allow you to:

  • View what cookies are stored

  • Delete cookies

  • Block cookies from specific sites

  • Block all cookies altogether

Please note that disabling certain cookies may affect the functionality and user experience of our Site.

To opt out of Google Analytics tracking, you can install the Google Analytics Opt-Out Browser Add-on.

5. Updates to This Policy

We may update this Cookie Policy periodically. Changes will be posted on this page, and we recommend checking back regularly to stay informed.

6. Contact Us

If you have any questions about our use of cookies or your privacy, please contact:

Portico Executive Search LTD
info@porticosearch.com